Library Management System

Introduction

The Library Management System is a small or medium-sized application built on the Library System. Librarians utilise a computerised system to run the library, recording transactions such as book issues, returns, and new additions, replacing conventional notebook registration. This system includes modules for tracking students and staff who use library services, as well as descriptions of available books. Using a computerised method eliminates the possibility of losing book or member records, which is a common issue with non-computerized notebook registration systems.In addition, the report module is included. As an administrator, librarians can generate several reports such as student registration, book lists, issues, and returns. These modules make it easier and more efficient for librarians to manage their workload compared to traditional notebook registration systems.

 

The "Library Management System" was created to replace the manual system's common issues. The difficulties that the current system faces can be lessened and eliminated with the help of this programme. Additionally, this system is made to meet the specific needs of the college in order to run things efficiently. The application is minimised during data entry to prevent errors, and it also displays an error notice when incorrect data is entered. 

To utilise this system, the user does not require any formal knowledge. These aspects demonstrate how user-friendly the system is. According to its description, this library management system can result in a fast, safe, dependable, and error-free management system. Instead of focusing on maintaining records, it might assist the user in focusing on other activities. This will aid the organisation in making better use of its resources. Every organisation faces difficulties in handling the specifics of its books, students, staff, librarian, and addresses. 

Purpose 

The project provides a framework that a user may easily use. We distinguish between users who are computer-savvy and those who are not. As a result, this programme is user-friendly, making it accessible to a wide range of users.
The Library Management System offers a secure, rapid, and error-free management architecture. This allows administrators to focus on other tasks rather than record-keeping.
The goal of preparing this system is to provide an overview of the present system's analysis and requirements, as well as determine its operating characteristics.

Scope 

It could be useful to gather precise management information. Soon, the collection will be evident, easy to understand, and rational. This project is computer-based since it will be implemented in multiple libraries in the future. Library Management System project r includes the following activities:-

• Maintain student and staff information.

 
• Keep track of all book records, student records, and transaction updates on a daily, monthly, and annual basis.

 
• The suggested system simplifies register handling, which is a complex task in the existing system.

 
• Maintaining student and staff information for management in a timely manner might be challenging. 

Objectives 

This project provides a framework that a user may easily work with. This software application is accessible to users of many skill levels, including those who are new to computers. Therefore, it should be user-friendly.
The Library Management System project aims to handle library operations, including book details, student information, staff, and librarians. It manages student information and book concerns. The project is designed for administrative purposes, ensuring only the administrator has access.  

• Improved control and performance: The system addresses existing library difficulties and problems. The system can add and validate users, and it is free of bugs.

• Save time: Librarians may easily search records with a few clicks and keywords, saving significant time.

• Cost savings: Implementing a computerised system reduces the need for human maintenance of the library, lowering total costs.  

Applicability

The system takes extremely few system resources and will function in practically any arrangement.
It has the following functionality.

➢ To keep information about issued books

➢ Provide information about returned books.

➢ Access student information 

➢ Retrieve information on book issues and returns.

➢ Maintain data security.

➢ Reduce manual data entry and processing time, allowing users to simply manage and understand the product.

➢ Increased efficiency and better service.

➢ User-friendly and interactive.

➢ Users can manage student data entry.

➢ Easy calculations.

REQUIREMENT AND ANALYSIS

Definition of the Problem

This library management case study provides us with all the information we need to know about the library. We are able to retrieve information about books in the library and enter records of newly available books. We may verify the number of books that are issued and the stock that is available in the library. We can also keep the student's records and provide books to them. We are able to keep the late fee for the student in this case study who returns the issued book beyond the deadline. The goal of this case study has been to give data and comments in an understandable and comprehensible manner. The case study provides valuable insights into the Library Management System. 

The specification of requirements

This phase includes all of the software requirements at a level of detail that, when paired with the system descriptions and diagrams, is adequate to let users create and test systems that meet the requirements.

Outside Interface

The input/output devices that are typically used by personal computers will be utilised by the Library Management System. Included in this are the following:

• Mouse

• Keyboard

• Monitor

Product Requirements

Efficiency Requirement

Implementing a library management system improves access for both librarians and users, allowing for speedier searches and book transactions.

Reliability requirement

The system should accurately handle member registration, validation, report production, book transactions, and searches.

Usability Requirement

The system is user-friendly, allowing students and library personnel to do activities efficiently and effectively.

Organisational Requirements

Implementation requirements

The system is implemented using html for the front end and php for server-side scripting. MySQL is utilised for the backend database.

Delivery requirements

The system will be provided in six months, with weekly evaluations by the project lead. 

Functional requirements: 

1. User login

feature description

The user logs into the system using this function. Before they are able to access the system, users must enter their user ID and password. The user may not access the system if their ID is found to be invalid. The user ID and password will be checked.

Functional requirements: 

•  Providing a user id at registration
•  Ensuring that only users with valid id and password can access the system.
•  Users must be able to log out when done using the system.

2. Register a new user.
feature description

This feature can be used by any user to register a new user and create an account.

Functional requirements:

• The system must be able to verify information. 
• The system must be able to erase information that is incorrect.

3. Register a new book.
feature description

This function lets you add new books to the library.
Functional requirements

• The system must check information and insert the quantity of copies into the table.
• The system must be capable of not allowing two books with the same book id.

4. Book search

feature description

This feature is located in the book maintenance section. We can search for books by ID, name, publication, or author name.

Functional requirements

•  The system must be able to search the database using a select search type.
•  It must be able to filter books using entered keywords.
•  It must be able to display the filtered books in table view. 

5. Issue and Return Books
feature description

This tool allows you to issue and return books, as well as view reports on books issued.

Functional requirements

• The system must be able to enter issue information into the database.
• System must be able to update the number of books.
• System must check availability of books before issuing them.
• The system should allow for entering issue and return date information. 

User Types and Features

The system is designed to execute the following functions: -

 
• Book issues 

• Book removal 

• Admin and user logins 

• Book addition 

• Welcome page 

• New user registration.

 
This product does not require the user to be a computer expert. The system is user-friendly even for beginners. The user interfaces should be basic enough for anyone to quickly become comfortable with the system. The essential requirements for a user are:

• The user should understand what a computer is.
• The user should comprehend English.
• The user must understand which keys (button or keyboard) accomplish what.
• The user must have previous expertise with library administration.

Operating Environment:

The System will operate in a Windows environment. Additionally, it is compatible with newer versions of the explorer.

 
Design and Implementation Constraints:

The general limitations that will be introduced in the project are as follows: 

• The system can only be operated by someone who knows the valid user's ID and password.
• If an administrator forgets their ID/password, they will not be considered valid users in the College library management system.